HOA management software is a set or program dedicated to assisting homeowners associations with the various aspects of their day-to-day operations. Typically, an HOA management software either focuses on covering a single aspect of HOA operations accounts, billing, payments, scheduling, CC&R, and the like. Or it covers several different aspects of these areas. Some programs can be used to manage the entire property management aspects while others are focused more on the technical aspects. However, whatever the case, HOA management software helps to streamline the overall property management process, as well as ensuring that it goes smoothly.

HOA Management Software Keeps Track

For one thing, HOA management software can come in handy when it comes to keeping track of expenses. For example, a large majority of HOA communities have a large percentage of property owners that pay their own association fees, rather than paying them through their association. To make matters worse, these fees often include assessments for security systems, such as fencing and gates, which can amount to a significant portion of the annual budget. By making use of a management software program that keeps track of these expenditures and any improvements that can be made, it will be easier for the HOA administrator to make sure that all fees are paid on time. The same goes for any fines or other monetary adjustments that must be made for violating property rules.

Another great benefit of using this type of software comes from how it can also help streamline the entire property management process. One of the biggest complaints that people have about HOAs comes from the fact that they often have problems with late fees. These can result from a number of reasons, such as not getting current information from the property owner about their community website’s maintenance status, not responding in a timely manner to requests for information or payment, or otherwise dealing with an influx of visitors that makes it difficult to handle everything on a daily basis. Using the management software, community members will be able to easily keep track of each aspect of the website’s operations, such as opening and closing times, number of rooms and baths, and even provide online payments if needed. Everything will be recorded and easily accessed at a later time.

 

In addition to making it much easier to handle all aspects of the website, some communities have found that using this type of software also helps them make more money. It is very easy for people who own properties within an HOA to make money simply by increasing their membership fees. Most homeowner associations have set up specific membership fees that increase every year. When these fees go up, the association has to increase the costs of maintaining the property and keeping the property well maintained so that they will be able to increase the fees again in the future. By using a management software program, homeowners can easily track all of the activities associated with the site and know exactly what their association is costing them each year.

Many HOA Management Programs Have Advanced Features

Many HOA management accounting programs feature advanced features that are not found in other systems. Some of these features include detailed financial analysis reports and real-time billing systems that make it easy to bill customers for services rendered by the association managers. The software also features simple yet effective tools for creating invitations to open houses, making it much easier to collect payments and handle any delinquent payments that may occur.

There are many affordable, yet highly effective HOA management software programs available today. By taking advantage of free 30-day trials of the top suites, associations can evaluate their needs and choose the right product for their organization. Some of the most popular software packages include Legfi, Fairpole Legal Sports Management, and HOA Budget Worksheet Pro. Whatever suite a community uses, it can be assured that this important tool will make it easier than ever to manage its properties. Check out the various software packages and find one that best fits your needs and your budget.